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IPER Records Emergency Planning and Response (REPR) Pre-Test
Q.1
True or false? An unplanned incident that requires you to secure your operations and protect assets is called a disaster.
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True
False
Q.2
What is the purpose of the mitigation phase of emergency planning? (Select one)
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To prevent or reduce the probability of loss during an emergency
To bring things back to normal as far as possible, after an emergency
To react to an emergency
To position an agency effectively to respond if an emergency does occur
Q.3
True or false? One purpose of a Records Emergency Action Plan (REAP) is to identify an agency's essential records.
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True
False
Q.4
Which of the following statements about a Records Emergency Action Plan (REAP) is NOT true? (Select one)
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The REAP should complement existing general disaster plans
The REAP is a written, approved, implemented, and periodically tested plan that includes the information and actions needed to respond to and recover from a records emergency
The REAP should replace an agency's Continuity of Operations (COOP) Plan
One benefit of a REAP is the rapid resumption of operations
Q.5
True or false? Implementation of a Records Emergency Action Plan (REAP) will significantly reduce the necessity for recovery.
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True
False
Q.6
True or false? The Action Team is the Records Emergency Action Plan (REAP) team responsible for creating the response plan for a specific incident and carrying out the response and recovery actions.
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True
False
Q.7
Which of the following is NOT a common component that should be part of a Records Emergency Action Plan (REAP)? (Select one)
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Communication Plan
Policy Statement
COOP Plan
Preparedness, Response, and Recovery Procedures
Q.8
When writing a Records Emergency Action Plan (REAP), what information should you provide in the Responsibilities and Authorities section? (Select one)
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Delegation of authority
Chain of command
REAP Team roles and responsibilities
All of the above
None of the above
Q.9
When determining the salvage priorities for your Records Emergency Action Plan (REAP), which records should be recovered first? (Select one)
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The records with the most damage
Temporary records with long retention periods
Water-damaged records
Records that can be moved most quickly out of harm's way
Q.10
True or false? After a Records Emergency Action Plan (REAP) is approved and in place, it should be tested at least every two to three years.
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True
False
Q.11
Which of the following is NOT a method used to test a Records Emergency Action Plan (REAP)? (Select one)
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Full-scale exercise
Tabletop exercise
Functional exercise
Usability analysis exercise
Q.12
Which of the following questions should be asked when assessing damage to records? (Select one)
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Which contractors are needed?
What is the anticipated cost of recovery?
Is the damage too extensive or can this be handled in-house?
How long will it take to recover the damaged records?
Q.13
An incident that affects all the staff in an agency and may require limited contractor response is considered what type of incident? (Select one)
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Small-scale incident
Minor incident
Medium-scale incident
Moderate incident
Q.14
When conducting the initial assessment of the damage to records after an emergency, what action should NOT be performed? (Select one)
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Determine the scale of the incident
Document the volume and extent of damage
Plan the response strategy
Ensure that the damaged area is safe before you enter it
Identify the records that have been damaged
Q.15
Which of the following is least likely to be assigned to the team assessing specific damage to the records? (Select one)
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Records managers
Preservation specialists
Facility managers
Reference archivists
Q.16
Which of the following should be addressed when developing your response to a specific emergency incident? (Select one)
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Response priorities
Setting up the Emergency Operations Center
The record tracking system
All of the above
Q.17
The record tracking system should include which type of information? (Select one)
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The series cut-off date
The records schedule item number
Disposition instructions
The type(s) of damage
Q.18
True or false? To help prevent exhaustion during a response, eat big, hearty meals to keep up your strength.
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True
False
Q.19
With regard to your personal health and safety, what should you wear when working with moldy records? (Select one)
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A respirator and disposable rubber or plastic gloves
A respirator, disposable rubber or plastic gloves, and a lab coat
Disposable rubber or plastic gloves and a lab coat
A respirator, disposable rubber or plastic gloves, a lab coat, and eye protection
Q.20
What's the best course of action for water-damaged records that can't be treated within 48 hours? (Select one)
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Wrap the records in plastic until they can be treated
Freeze the records until they can be treated
Don't do anything. Leave the records alone until they can be treated
Group the records in stacks of 1 to 3 inches high and let them air dry in a safe location
Q.21
True or false? In some cases, records should be kept wet until they can be recovered.
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True
False
Q.22
How should water-damaged computers be handled? (Select one)
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Remove the hard drive, keep the hard drive wet by sealing it in plastic, then send the hard drive to a contractor for recovery
Remove the hard drive, air dry the hard drive, then send the hard drive to a contractor for recovery
Keep the hard drive in the computer, keep the computer wet by sealing it in plastic, then send the computer to a contractor for recovery
Keep the hard drive in the computer, air dry the computer, then send the computer to a contractor for recovery
Q.23
Which of the following scenarios will most likely NOT require the services of a contractor? (Selet one)
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A small number of boxes, containing paper-based records, damaged by clean water
A small number of magnetic tapes, damaged by clean water
A large volume of paper-based records, damaged by clean water
Hard drives that have been damaged by clean water
Q.24
To facilitate working with response and recovery contractors, which of the following is least useful to include in your REAP? (Select one)
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List of vendors and suppliers of emergency services and supplies
Generic draft Statement of Work (SOW)
Any signed contracts or Memorandums of Understanding (MOUs) with individual contractors for specific services
History of vendor past performance
Q.25
Which of following is NOT an action that can be performed within the first 48 hours of an incident to help mitigate damage to records? (Select one)
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Use space heaters to heat the air
Drop the room temperature to 65 degrees Fahrenheit or lower
Cover materials with plastic if water is dripping on them
Use fans to circulate the air
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